Advisory Council on Aging

Agenda (22 items, 2 with a recorded vote)

• —PUBLIC ACCESS AND PUBLIC COMMENT INSTRUCTIONS: The public may attend this meeting in person at the above location. The public may also attend this meeting remotely via webinar. Login information is provided above. The public may attend this meeting in person at the above location.
• —(untitled item)
• 12:15Welcome – Kathryn Monroy Dexter, Membership Chair - Call to Order: Kathryn Monroy Dexter called the meeting to order at 12:22 p.m.
• 12:18Approval of June 2026 Minutes · approved · passedMoved by Thomas Lang, seconded by Deborah Wiener4 aye, 1 absentLorna Van Ackeren Absent, Deborah Wiener Aye, Jill Kleiner Aye, Kathryn Monroy-Dexter Aye, Thomas Lang Aye
• —Membership Committee Meeting Minutes 06-17-2626-3522 · Discussion Item ·
• 12:20Advisory Council on Aging (ACOA) Quorum /Attendance of ACOA Meetings, Committees & Workgroups • ACOA Quorum • Attendance Tracker • Resignations • Leave of Absence (LOA) Requests • Membership Requirements Update (Brown Act, Ethics Training, and new Implicit Bias) • Orientation Update/Tracker • Filling Vacant Seats
• 12:30Welcome Nominating Committee Members and New Membership Committee Members District Representative to the Nominating Committee 1 Thomas Lang 2 Steve Freshman 3 Cesar Court 4 Marilyn Fowler 5 Sonja Shephard Members of the Nominating Committee could not attend the Membership Committee meeting. Kathryn to email the Nominating Committee with instructions on how to nominate Council Officers. Slate of Officers will be presented at the October 2026 meeting. Nominations from the floor will be accepted. Dixie to provide a list of members to Kathryn. Kathyn to attach Officer responsibilities to email.
• 12:35Instruction on Nomination Process for Council Officers - Nomination Process for Council Officers will be provided via email by Kathryn.
• 1:00New Member Orientation Debrief New Member Orientation hosted on 7/24/2026 with the following members present: > Bryan Harris > Faith Gaither-Davis > Anita Stranik > Sean Barry Membership Committee to schedule another orientation in January 2027. Jenny to review old version of ACOA New Member booklet contents. Membership Committee to review materials at a later date.
• 1:15Buddy Program updates review - New Member Buddy Program document reviewed and revised by Membership Committee. Jenny to reformat the ACOA Buddy Program and send to the Membership Committee. Include revision date.
• —ACOA Buddy Program26-3524 · Discussion Item ·
• 1:25ACOA Brochure Jenny to draft brochure with all contents: > Update and include all Committees > Include Legistar Information > Include accomplishment highlights from ACOA Outreach Power Point > Use Celebrating All Ages campaign photos
• —ACOA Brochure26-3523 · Discussion Item ·
• 1:50Consent Items - None
• 1:55Executive Committee Action Items • Leave of Absence (LOA) Request: - Kathryn Monroy Dexter: 9/2/2026 – 9/16/2026 • Promote Deborah Weiner as MAL #2 • Appoint Ruthanne Williams as Alternate #2
• 1:57Public Comment - None
• —Next Membership Committee Meeting: - Wednesday, September 16, 2026 12:15pm – 2:00pm
• 2:00Adjourn - The meeting was adjourned at 1:10 p.m.
• —The Committee will provide reasonable accommodations for persons with disabilities planning to attend the Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Committee less than 96 hours prior to that meeting are available for public inspection at 500 Ellinwood Way, Pleasant Hill during normal business hours. Staff reports related to items on the agenda are also accessible online at www.contracosta.ca.gov. If the Zoom connection malfunctions for any reason, the meeting may be paused while a fix is attempted. If the connection is not reestablished, the committee will continue the meeting
• —For Additional Information Contact: Jenny Lam at 925 655-0773 or jlam@ehsd.cccounty.us
• —Membership Committee Approval > Promote Deborah Weiner to MAL #2 > Appoint Ruthanne Williams as Alternate #2 · approved · passedMoved by Thomas Lang, seconded by Jill Kleiner4 aye, 1 absentLorna Van Ackeren Absent, Deborah Wiener Aye, Jill Kleiner Aye, Kathryn Monroy-Dexter Aye, Thomas Lang Aye
• 12:20Advisory Council on Aging (ACOA) Quorum /Attendance of ACOA Meetings, Committees & Workgroups • ACOA Quorum: - 24 ACOA members were present, and quorum was established • Attendance Tracker - Members with two or more absences discussed > Faith Gaither Davis: 2 absences > Nikki Lopez: 3 absences > Richard Morisky: 2 absences > Carol Schaefer: 2 absences > Indy Sekhon: 2 absences - Kathryn to follow up with individuals with 3 or more absences - Remind ACOA members regarding attendance policy • Resignations - None at this time. - Three members who will not or may not complete reapplication process: > Sherri Maxwell, MAL #8 > Nikki Lopez, MAL #7 > Sarah Green, City of Hercules Representative • Leave of Absence (LOA) Request - Kathryn Monroy Dexter: 9/2/2026 – 9/16/2026 • Membership Requirements Update (Brown Act, Ethics Training, and new Implicit Bias) - Dixie provided updates on trainings - SB 827 implemented for new members • Orientation Update/Tracker - Orientation held on 7/24/2026 • Filling Vacant Seats - Approved: > City of Clayton: Anita Stranik, approved by Board of Supervisors (BOS) on 8/11/2026 > City of Richmond: Bryan Harris, approved by the BOS on 6/23/2026 - Vacant City Seats: > City of San Pablo > City of San Ramon: City following up on individual who may be interested in role > City of Pinole > City of Walnut Creek > City of Orinda Jenny emailed City Clerks regarding potential candidates. All cities are actively recruiting and will notify Jenny when representatives are appointed by their City Council. • Vacant Member at Large (MAL) Seat - MAL #2 – vacated by BOS on 7/7/2026 - Promote Deborah Weiner as MAL #2 - Appoint Ruthanne Williams as Alternate #2